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Hire Professional Event Planning Services For Picnics, Parties, & Weddings: Let Us Bring Your Vision To Life
At ARS Events, our team creates a one-stop shop for event professionals, offering comprehensive party and event planning services with the most unique rental inventory.
Our rental offerings include tents, furnishings, and amusement party rentals for any special occasion. We proudly offer our party and event planning services throughout Maryland, DC, and Virginia.
At ARS Events, our comprehensive event planning services are designed to bring your vision to life with precision and creativity. Our approach begins with a detailed consultation to understand your goals, preferences, and budget, ensuring every aspect of your event is tailored to your needs.
From concept development and event design to meticulous execution, our experienced team manages every detail, including venue selection, logistics, decor, and entertainment. Our event planning services focus on creating visually stunning and cohesive environments that reflect your theme and style, incorporating elements such as custom decor, lighting, and furniture rentals.
As part of our event planning services management, we handle all logistics, vendor coordination, and on-site supervision, ensuring a seamless and stress-free experience from start to finish. Whether it's a corporate event, wedding, or social gathering, we aim to deliver an unforgettable experience that exceeds your expectations. Trust ARS Events to handle the intricacies of planning, designing, and managing your event, so you can focus on enjoying the moment with your guests.
Event Planning Services & Event Planners Near Virginia, DC, Baltimore, Maryland
Event Planning Services, Table & Chair Management
Event Chair Management
Casual Place Setting
Classic Place Setting
Dessert Place Setting
Event Planning Services, Pipe & Drape Rental Management
Designing a room with pipe and drape involves a structured process that transforms any space into a visually appealing and functional environment.
Here’s a step-by-step guide on how to effectively use pipe and drape for your event:
1. Space Assessment & Photos, Online Room Specifics
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What is your vision, theme, and color scheme? Assess the space, noting the dimensions, layout, and any architectural features or obstacles that might affect the installation. Including emergency exits, etc.
2. Design Concept and Event Planning Services
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Whether it's creating a dramatic backdrop, sectioning off areas, or enhancing the overall decor. Decide on the style and height of the drapes, as well as the fabric type, such as sheer, velvet, or satin, depending on the event's aesthetic and budget.
3. Selection of Pipe and Drape Materials
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Let's choose the right pipe and drape system, including adjustable height and width components to fit the space perfectly. Select drape fabrics that match the event’s theme and provide the desired level of coverage, whether for full concealment or decorative accents.
4. Layout and Configuration
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We can plan the layout marking where each section of pipe and drape will be placed. This may include designing backdrops for stages, and photo areas, or creating partitions for privacy or crowd control. Use measurements to ensure precision in the setup.
5. Installation
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Our team will Begin the installation by setting up the base plates, assembling the upright poles, and attaching the crossbars. Drape the chosen fabric over the crossbars, ensuring it hangs evenly and reaches the desired length. Secure and adjust the drapes as needed to achieve the perfect look.
Tent Management
Step One: Choose A Tent Style
Classic Tent Rental - A wedding white-style tent clean yet simple.
Luxury Tent Rental - Choice of wedding white or clear top tent with Leg & ceiling drapery combined with fancy lighting and chandeliers.
Elegant Tent Rental - A much wider selection that includes trending Illuminated Sailcloth wedding tents, draped clear-top tents, or draped white wedding tents
Step Two: Choose Your Climate Control & Sidewalls
Fan Rental - A great way to keep cool and away from annoying bugs.
Electrical Requirements: The fan requires 7 amps or a generator
1. Floor Fans - Black Large floor mounted fans
2. Tent Mounted Fans - Powerful 12-inch wedding fans mounted along the perimeter of the tent.
3. Sidewall - Consider mesh to keep the airflow moving and the bugs out. Remember to spray the yard with bug spray before the tent installation. Other sidewall options can include white, window, or clear sidewall for maximum viewing.
Air Condition Rental - The most expensive way to keep cool and away from annoying bugs.
Electrical Requirements: The Air conditioner needs a generator.
1. Air conditioning - comes with a thermostat inside the tent for easy adjustments in the cooling system.
2. Glass doors should be considered for guests to enter and exit quickly.
3. Sidewall - Sidewall options can include white, window, or clear sidewall for maximum viewing.
Remember to spray the yard with bug spray before the tent installation.
Heater Rental - The Best way to keep cool with built-in fans or warm and away from annoying bugs.
Electrical Requirements: The Heater needs a generator or a minimum of 10 amps per heater
1. Heater - comes with a thermostat inside the tent for easy adjustments in the heating system.
2. Glass doors should be considered for guests to enter and exit quickly.
3. Sidewall - Sidewall options can include white, window, or clear sidewall for maximum viewing.
Remember to spray the yard with bug spray before the tent installation.
Step Three: Choose Your Ceiling Treatment, Swag, & Lighting
Full Ceiling Drapery Rental - Transform your wedding tent into an enchanting space with our elegant full-ceiling fabric drapery treatment, which envelops the entire top of the tent in luxurious fabric. Drapery can be customized in a variety of colors to perfectly complement your wedding theme, whether you're seeking a classic, timeless look in whites and creams or a more vibrant, personalized color scheme. Each fabric panel is carefully installed to create a soft, romantic atmosphere that will leave your guests in awe.
Swag Strip Ceiling Drapery Rental - Alternatively, consider our swag drapery strips, which beautifully cover the tent's rafters with cascading fabric. This option offers a graceful and airy aesthetic, with each strip elegantly draped to create a soft, rhythmic flow that accentuates the tent's architecture. Whether you choose a subtle monochrome or a mix of colors to match your décor, our swag drapery strips add a touch of whimsy and sophistication, making your tent the perfect setting for your unforgettable celebration.
Lighting Rentals - Enhance your wedding or luxury tent rental with our diverse lighting options that will set the perfect ambiance for your event. Choose from our classic perimeter lighting to elegantly outline the tent, zig-zag lighting for a playful yet sophisticated look, or swag lighting with dimmer options to create a warm, inviting atmosphere. For an added touch of brilliance, we recommend uplighting the tent ceiling, which casts a beautiful glow throughout the space.
Chandelier Rentals - To elevate the elegance of your tent, consider our exquisite chandeliers, which provide a stunning focal point that complements any wedding theme.
Uplights & Starlight Rentals - Be sure to ask our event planners about the trending LED starlight dance floor, which adds a magical twinkle beneath your feet, the starlight ceiling treatment that mimics a starry night sky, and our starlight drapes that add a dreamy sparkle to your tent’s interior. Let our lighting options transform your tent into an enchanting space that will leave your guests dazzled.
Step Four: Choose Your Floor
Dance Floor Sizing Guide - Will Help Determine The Correct Dance Floor Based On Your Guest Count. When determining the dance floor size you need for your event, keep in mind that typically, only up to 50% of your attending party will be occupying the dance floor at any given time. You should budget 4.5 square feet of space for each person, 9 square feet for each couple.
Dance Floor Suggestions
12' x 12' Dance Floor 48 Guests
12' x 16' Dance Floor 64 Guests
12' x 20' Dance Floor 80 Guests
16' x 16 Dance Floor 85 Guests
16' x 20' Dance Floor 107 Guests
16' x 24' Dance Floor 128 Guests
20 x 20' Dance Floor 140 Guests
20' x 24' Dance Floor 160 Guests
20' x 28' Dance Floor 187 Guests
20' x 32' Dance Floor 213 Guests
Portable Flooring Guide - Our event planners are dedicated to helping you choose the perfect portable flooring solution to minimize weather-related concerns and ensure a smooth, comfortable surface for your event. We offer a wide selection of flooring options, including carpeted floors with turf or premium carpeting to match your event’s aesthetic. For a sleek, modern look, explore our variety of vinyl flooring options, or opt for the timeless elegance of our wood flooring selections.
Portable Staging Guide - For complex venue setups or if your event requires an elevated surface, we provide portable staging solutions tailored to your specific needs. With our expert guidance and versatile flooring options, you can confidently host your event in any setting, knowing that every detail has been thoughtfully addressed.
Premium Backdrops - Elevate your event with our event planning services & elegant premium stages, designed to create a stunning focal point for the wedding couple or to serve as an impressive backdrop for any special occasion. Our luxury backdrops add a touch of sophistication and style, enhancing the overall aesthetic of your event. Whether you're looking to highlight the bride and groom or set the stage for a memorable celebration, our beautifully crafted stages and backdrops provide the perfect combination of elegance and functionality, ensuring that every moment is picture-perfect. Pin Spots, Large Spots, Gobo Lights, Branded Rentals
Step Five: Choose Your Layout
Sample Tent Diagrams & Layout Ideas
Seats 32 To 40 Guests
Seats 32 To 40 Guests
Seats 32 To 40 Guests
Event Planning Services for Event Planners Near Virginia, DC, Baltimore, and Maryland
At ARS Events, we understand the complexities of event planning and strive to make the process seamless and stress-free. Serving Virginia, Washington DC, Baltimore, and Maryland, we partner with event planners to bring their vision to life by providing a wide array of top-quality rentals and services. Whether you're organizing a corporate event, wedding, festival, or private party, our extensive inventory and event planners are here to support you every step of the event planning services.
Our Event Planning Services
1. Party Rentals
We offer a comprehensive selection of party essentials to elevate your event, including:
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Tables and chairs for all occasions
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Elegant linens in various styles and colors
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Lounge furniture for casual or upscale settings
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Catering equipment to meet your food service needs
2. Tent Rentals
Create the perfect outdoor venue with our customizable tent rentals:
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Traditional and clear-top tents
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Heated tents for cold-weather events
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Draped and decorated tents for weddings or galas
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Flexible configurations to fit any space
3. Entertainment Rentals
Keep your guests entertained with our event planning services extensive inventory of games and activities:
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Giant Games: Oversized Jenga, Connect Four, and more
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Arcade Game Rentals: Classic and modern games for all ages
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Virtual Reality Game Rentals: Immersive experiences perfect for tech-savvy crowds
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LED Game Rentals: Bright, eye-catching games for evening events
4. Decoration and Drapery Rentals
Set the mood with our stunning décor options:
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Elegant drapery for tents, stages, and venues
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Themed decorations for weddings, corporate events, and parties
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LED lighting and furniture rentals to enhance ambiance
Why Partner with ARS Events?
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Extensive Inventory: Access a wide variety of high-quality rental options.
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Custom Solutions: Tailored recommendations to fit your event’s theme and budget.
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Expert Guidance: Work closely with our experienced team to simplify the planning process.
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Reliable Service: Timely delivery, professional setup, and attentive support from start to finish.
Event Planning Services
We proudly serve event planners in:
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Virginia Event Planning Services: Including Arlington, Alexandria, Fairfax, and Leesburg
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Washington DC Event Planning Services: From Capitol Hill to Georgetown
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Maryland Event Planning Services: Covering Baltimore, Rockville, Columbia, and Annapolis